Council Meeting 10 Sept 2019

Meeting of the Parish Council Tuesday 10 September 2019
At 7.30 pm at the Pavilion, Broomhall Lane
Agenda and Papers
Summoned to Attend: Cllr Buxton (Chairman); Cllr Jacklin (Vice-Chairman); Cllr Booth; Cllr Burn; Cllr Brindle; Cllr Chester; Cllr Evans; Cllr Penney; Cllr Pike; Cllr Sayer
Members of the public are welcome to attend Part I

Part I

Agenda Item
50/19 : Attendance and Apologies for absence
51/19 : Declaration of interest for items on the agenda.
The Chairman will ask to receive any Declarations of Interest in accordance with the adopted Code of Conduct.
52/19 : Approval of Minutes of Council of 9 July 2019
The minutes are to be signed by the Chairman as an accurate record of the meeting and updates to actions arising from previous minutes not present on the agenda for the meeting being held will be given.
Minutes 9 July 2019 – Unapproved
53/19 : Announcements from the Chairman
54/19 : Public Adjournment
The meeting will be adjourned for a maximum of 15 minutes to allow members of the public, if present, to make representations, ask questions and address the Council about matters of local concern.
The Council may choose not to provide answers within the meeting to ensure all information is accurate. Responses to previous questions posed at council meetings will be provided and recorded into the minutes.
55/19 : Councillors Questions and Business Motions
To receive any questions from councillors including business motions for council consideration and approval.
56/19 : Business from previous meetings
To confirm the dates of councillor training courses arranged.
57/19 : Presentation of Committee Minutes, reports from Representatives and proposals from Working Groups
To receive the proposal from the Planning Committee regarding a tree planting scheme.
IDENTIFYING & PROTECTING OUR ANCIENT TREES
To receive the draft minutes of the Operations Committee.
2019 Operations Committee Minutes 3 September 2019 – Unapproved
To receive an update from Cllr Evans as council representative for Highways.
Broomhall Lane A30 Junction Sunningdale – 26.07.2019
58/19 : Financial Report
To receive the RFO’s financial report to Council.
Council Detail Report 05_09_2019
To approve the receipts and payments for July and August 2019.
59/19 : Clerk’s Report
To receive the Clerk’s report for July and August 2019.
60/19 : Information Sharing
To bring forward any item which is relevant to Council but does not require a decision.

Confidential Part II

“The public shall be excluded from a meeting of a principal council during an item of business whenever it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that, if members of the public were present during that item, confidential information would be disclosed to them in breach of the obligation of confidence; and nothing in this Part shall be taken to authorise or require the disclosure of confidential information in breach of the obligation of confidence.”

Access to this part of the meeting is restricted under the Local Government Act 1972 Part VA Section 2

61/19 : Attendance and Apologies for absence for Part II of the Council meeting
62/19 : Declaration of interest for items on the agenda.
The Chairman will ask to receive any Declarations of Interest in accordance with the adopted Code of Conduct.
63/19 : Approval of Confidential minutes 9 July 2019 and to discuss any matters arising Part II Minutes
64/19 : To received Part II Committee Minutes
To receive Part II minutes from the Operations Committee and associated Part II documentation
65/19 : To receive an update on the benefits provision review by the Council