Council Meeting 7 Jan 2020

Meeting of the Parish Council

Tuesday 7 January 2020

At 7.30 pm at the Pavilion, Broomhall Lane

Agenda

Summoned to Attend: Cllr Buxton (Chairman); Cllr Jacklin (Vice-Chairman); Cllr Booth; Cllr Burn; Cllr Brindle; Cllr Pike; Cllr Sayer; Cllr Penney; Cllr Evans

Members of the public are welcome to attend Part I

 

Agenda Item – Part I

Associated Documents

92/19

Attendance and Apologies for absence

 

93/19

Declaration of interest for items on the agenda.

The Chairman will ask to receive any Declarations of Interest in accordance with the adopted Code of Conduct.

 

94/19

Approval of Minutes of Council of 12 November 2019

The minutes are to be signed by the Chairman as an accurate record of the meeting and updates to actions arising from previous minutes not included in the agenda for the meeting being held will be given.

Minutes – Unapproved

95/19

Announcements from the Chairman

 

96/19

Public Adjournment

The meeting will be adjourned for a maximum of 15 minutes to allow members of the public, if present, to make representations, ask questions and address the Council about matters of local concern.

The Council may choose not to provide answers within the meeting to ensure all information is accurate. Responses to previous questions posed at council meetings will be provided and recorded into the minutes.

 

97/19

Councillors Questions and Business Motions

To receive any questions from councillors including business motions for council consideration and approval.

 

98/19

Business from previous meetings

To confirm the dates of councillor training

To receive an update from Cllr Evans regarding the letter to be sent to Network Rail in relation to Sunningdale Station

To receive an update regarding the planning enforcement action for the green belt at Ben Lynwood

 

99/19

Presentation of Committee Minutes, reports from Representatives and proposals from Working Groups

To receive Part I unapproved minutes from the Operations Committee of 3 December 2019

·         To receive and approve the proposed Lone Work Policy

·         To receive and approve the proposed Complaints Procedure

·         To receive and approve the proposed Vexatious Complainant Policy

To receive Part I unapproved minutes from the Finance Committee of 3 December 2019

 

 

Minutes – Unapproved

Lone Worker Policy

Complaints Procedures Vexatious Behaviour Policy

Minutes – Unapproved

100/19

Financial Report

To approve the receipts and payments for November 2019

 

 

101/19

2020 / 21 Budget

To approve the budget as proposed and approve the Precept Demand for 2020 / 21

 

 

102/19

Information Sharing

To bring forward any item which is relevant to Council but does not require a decision.

 

103/19

Planning

To review and comment on any applications which fall due for review prior to the Planning Committee meeting on the 28 January 2020

Confidential Part II

“The public shall be excluded from a meeting of a principal council during an item of business whenever it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that, if members of the public were present during that item, confidential information would be disclosed to them in breach of the obligation of confidence; and nothing in this Part shall be taken to authorise or require the disclosure of confidential information in breach of the obligation of confidence.”

Access to this part of the meeting is restricted under the Local Government Act 1972 Part VA Section 2

104/19

Attendance and Apologies for absence for Part II of the Council meeting

 

105/19

Declaration of interest for items on the agenda.

The Chairman will ask to receive any Declarations of Interest in accordance with the adopted Code of Conduct.

 

106/19

Approval of Confidential minutes 12 November 2019 and to discuss any matters arising

Part II Minutes

107/19

To receive Part II minutes or reports from committees, working groups and Officers

·         To receive Part II unapproved minutes from the Operations Committee 3 December 2019

·         To receive Part II unapproved minutes from the Finance Committee meeting of 3 December 2019

 

 

Part II Minutes