Council Meeting 12 Nov 2019

Meeting of the Parish Council

Tuesday 12 November 2019

At 7.30 pm at the Pavilion, Broomhall Lane

Agenda

Summoned to Attend: Cllr Buxton (Chairman); Cllr Jacklin (Vice-Chairman); Cllr Booth; Cllr Burn; Cllr Brindle; Cllr Pike; Cllr Sayer; Cllr Penney; Cllr Chester; Cllr Evans

Members of the public are welcome to attend Part I

 

Agenda Item

Associated Documents

79/19

Attendance and Apologies for absence

 

80/19

Declaration of interest for items on the agenda.

The Chairman will ask to receive any Declarations of Interest in accordance with the adopted Code of Conduct.

 

81/19

Approval of Minutes of Council of 1 October 2019

The minutes are to be signed by the Chairman as an accurate record of the meeting and updates to actions arising from previous minutes not included in the agenda for the meeting being held will be given.

Minutes 1 October 2019

82/19

Announcements from the Chairman

 

83/19

Public Adjournment

The meeting will be adjourned for a maximum of 15 minutes to allow members of the public, if present, to make representations, ask questions and address the Council about matters of local concern.

The Council may choose not to provide answers within the meeting to ensure all information is accurate. Responses to previous questions posed at council meetings will be provided and recorded into the minutes.

 

84/19

Councillors Questions and Business Motions

To receive any questions from councillors including business motions for council consideration and approval.

 

85/19

Business from previous meetings

To confirm the dates of councillor training

To receive an update from Cllr Evans regarding the letter to be sent to Network Rail in relation to Sunningdale Station

To receive an update regarding the planning enforcement action for the green belt at Ben Lynwood

To receive an update on the Library project

 

86/19

To receive an update on the Sunningdale Christmas Lights event on Friday 29th November

 

87/19

Presentation of Committee Minutes, reports from Representatives and proposals from Working Groups

To receive Part I unapproved minutes from the Finance Committee of 5th November 2019.

 

 

2019 Finance Committee Minutes 5 November 2019

88/19

Financial Report

To receive the RFO’s financial report to Council.

To approve the receipts and payments for September and October 2019

 

 

89/19

Clerks Report

To receive the Clerk’s report

 

90/19

Budget Assumptions

To receive the budget assumptions proposal from the Finance Committee for the budget year 2020 2021 to inform the precept demand

 

Presentation

91/19

Information Sharing

To bring forward any item which is relevant to Council but does not require a decision.

 

Confidential Part II

“The public shall be excluded from a meeting of a principal council during an item of business whenever it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that, if members of the public were present during that item, confidential information would be disclosed to them in breach of the obligation of confidence; and nothing in this Part shall be taken to authorise or require the disclosure of confidential information in breach of the obligation of confidence.”

Access to this part of the meeting is restricted under the Local Government Act 1972 Part VA Section 2

92/19

Attendance and Apologies for absence for Part II of the Council meeting

 

93/19

Declaration of interest for items on the agenda.

The Chairman will ask to receive any Declarations of Interest in accordance with the adopted Code of Conduct.

 

94/19

Approval of Confidential minutes 1 October 2019 and to discuss any matters arising

Part II Minutes

95/19

To receive Part II minutes or reports from committees, working groups and Officers

·         To receive Part II unapproved minutes from the Finance Committee meeting of 5th November 2019

·         To receive Part II Finance Report

 

Part II Minutes

 

Part II Report

96/19

To receive and approve the charity management

·         To approve the management handover and ongoing process of the Council as Managing Trustee for Sunningdale Village Hall

 

Part II Paper

97/19

To receive an update from the Chairman regarding to the Council’s Dignity at Work Policy